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Two products, one account

Needs you, Activity and Playbooks

One list of what waits for you, a list of everything Alexein did with Undo, and saved steps you can run again.

Three screens in the sidebar help you keep track of Alexein's work:

  • Needs you (⌘J): what waits for you.
  • Activity (⇧⌘Y): what Alexein did.
  • Playbooks (⇧⌘P): steps you saved to run again.

On Windows and Linux, use Ctrl for ⌘.

Needs you

Needs you is one list of everything that waits for you:

  • approvals waiting in any chat
  • drafts to send
  • what your routines raised
  • what memory says is still open

It is the first row of the sidebar, with a count. The menu bar or tray icon shows the count too.

Act on each one in place:

KeyDoes
↑ ↓Move up and down.
↵Do the main action. It never sends a message for you.
ESet it aside.
OOpen it where it came from.

This memory or All memories, at the top, chooses what to show. When an approval waits while you're away, you get a notification, and the window opens on Needs you.

Messages wait 30 seconds

Every message Alexein sends for you waits 30 seconds first. Under the answer, a line says "Sending in 24s to Taha Shah", with Undo and Send now.

  • Undo stops it: "Not sent. Nothing went."
  • Send now sends it at once.
  • If you quit Alexein before it goes, it isn't sent. It waits in Needs you, with Send now and Don't send.

Activity

Activity lists everything Alexein did for you, from every chat, quick ask and routine: messages sent, issues opened, notes saved, routines set up, files changed and drafts sent.

  • It is grouped by day. Search it, or narrow it by app and day.
  • Each row says where it came from, such as "From “Launch checklist”".
  • Open in Slack (or the app) opens it there.
  • Undo takes it back where the app allows it: a Slack message is deleted, a GitHub issue is closed, a note is forgotten. Alexein asks once first, such as "Delete the message in #standup? People may have seen it already."
  • When something can't be undone here, the row says why.
  • Not sent yet lists messages still waiting.

Activity is kept on this computer for a year. Nothing from an off-the-record chat is listed.

Export Activity

Export…, at the top of Activity, saves a file:

  • Range: 7 days, 30 days, 90 days, or Dates….
  • Format: CSV or JSON.
  • Every memory of this account, not only this one adds your other memories.

Playbooks

A playbook is a set of steps you saved, so you can do the same task again with one command.

Make one

  • Save as playbook, under an answer, drafts one from the chat: its goal, the questions it asks each time (such as "Which month?") and its steps. Change anything, then save it.
  • When you do the same task three times, Alexein offers once: "You've done this 3 times lately. Make it a playbook?"

Run one

  • From ⌘K, by its name.
  • Type / in the message box and choose it.
  • From the Playbooks screen.
  • On a schedule, like a routine.

From ⌘K or the Playbooks screen, a playbook opens a new chat. With / in the message box, it runs in the chat you're in. Either way, once you answer its questions it goes in as your message, and you see each step there. On a schedule, it runs as a routine. It guides Alexein, and every change still asks for your OK. Playbooks are kept on this computer, and in your memory only if you tick it.

Always in one place

When you allow the same action in the same place three times, its card offers Always in #standup (or the place). This lets that one action, in that one place, go without asking.

  • It is never offered for what can't be undone.
  • Each rule is listed in Settings › Apps and in Memory, with Remove.
  • A rule not used for 90 days stops.
  • If you Undo something a rule allowed, the rule is removed too.

Share with your team

Share with your team, in a playbook's or a routine's menu, shares it with your organisation. What others shared shows under From your team, with Add to mine. Your organisation can turn sharing off.